Ownership and Members management

Members and project access

GeoWork projects are spaces where users come together to collaborate and work in the field. Because of this, it is important to manage who has access to a project, how users join, what permissions they have, and how they can be removed.

Owner / Ownership of a project

The owner of a specific project is a GeoWork user who has an active account, is logged in, and has successfully completed the process of creating that project.

This means:

• They initiated and completed the project creation process

The owner has full and unrestricted control over the entire project, including:

• Managing users
• Assigning roles and permissions
• Changing project settings

The owner is also the only member who cannot leave the project.

Ownership:

• Begins when the project is successfully created
• Ends only when the project is permanently deleted

Member / Membership of a project

A member of a specific GeoWork project is a GeoWork user who has an active account, is logged in, and is part of that project by accepting an invitation.

To become a member, a user must:

• Have a GeoWork account
• Be logged in
• Either:
  • Create the project (becoming the owner), or
  • Accept an invitation to join the project

Membership:

• Begins when the user enters the project (by creating it or accepting an invite)
• Ends when the user leaves the project or is removed by an authorized member

Inviting users to a project

Inviting users is the process of adding new members to a project.

Only users with sufficient permissions can create invites.

There are two types of invites:

• Direct invites – sent to specific users (via email)
• General invites – accessible through a link or QR code, usable by any logged-in GeoWork user (depending on settings)

Creating an invite

Invites can be created in three places:

1. During project creation

• Used for immediate invitations

2. Project Info tab (project functions sidebar)

• Used for quick, everyday invitations

3. Project settings (Access management section)

• Used for advanced invitation management, including overview and history

Accepting an invite

To join a project through an invite:

• The invited person must have a GeoWork account
• They must be logged in

• They must open and accept the invite (via email, link, or QR code)

Once accepted, the user becomes a member of the project.

info

Note on terminology (user vs member)

• User = any person with a GeoWork account (general term)
• Member = a user who is part of a specific project

In short: All members are users, but not all [users] are members of a given project.